Privacy Policy


  1. INTRODUCTION

The Bluefaced Leicester Sheep Breeders Association is committed to protecting your privacy and security. This policy explains how and why we use your personal data we collect from you, to ensure you remain informed and in control of your information.

This is in accordance with the General Data Protection Regulation which comes into force on 25th May 2018

We will never sell your personal data, and will only ever share it with third party organisations we work with where necessary

This policy describes how and why this personal data must be collected, handled and stored to meet the Associations’ data protection standards and to comply with the law

The Association will make contact when required with members through electronic mail, correspondence sent via the royal mail network and through telephone calls

Consent will be collected in the form of tick boxes being added to the relevant paperwork, application forms, sale entry forms, registration forms, various order forms

Any questions you have in relation to this policy or how we use your personal data should be sent either by e-mail to [email protected] or addressed to The Data Protection Manager, The Bluefaced Leicester Sheep Breeders’ Association, Riverside View, Warwick Road, Carlisle, Cumbria, CA1 2BS

  1. ABOUT US

The Bluefaced Leicester Sheep Breeders’ Association (BFLSBA) is a registered Charity.  Our Charity Number is 252714

Registered office is Riverside View, Warwick Road, Carlisle, Cumbria, CA1 2BS. Our office opening hours are December – February 9.00a.m – 4.30p.m March – November 9.00a.m – 5.00p.m  

Telephone Contact Number: 01228 598022 Fax Number: 01228 598021 Association Mobile: 07818515488 e-mail [email protected] website www.blueleicester.co.uk

The Bluefaced Leicester Sheep Breeders’ Association will be the data controller.

  1. INFORMATION WE COLLECT

Personal data you provide

Personal data includes Name, Address, Postcode, Date of Birth (if under 18 years of age), Telephone Contact Details including mobile number, e-mail address, UK Flock Number, CPH Number, Business Identifier Number (Northern Ireland Members Only), Membership payments in the form of cheques, Tag order payments in the form of cheques, Sale entry fees in the form of cheques

We obtain personal data about you when you:

 

Junior Members

We encourage young people to become members of the BFLSBA

If a new member application comes in to the Association office and it is for a child under the age of 18 years old then a parent or legal guardian must give their consent by co-signing the application form for the individual to apply for membership

If the Junior member enters a show class or sells at an association sale and is to be mentioned in the event/sale report we will publish their name and flock prefix along side the other winner.  Parent / legal guardian will have to give consent at the time of sale or show entry.

Information for Parents / Legal Guardians

We take great care to protect and respect the rights of individuals in relation to their personal data, especially in the case of children.  If your child is under 18 years of age we will only use his or her personal data with your consent.  Once your child has achieved the age of 18 parental or legal guardians will no longer have to give your consent as they will be classed as an adult and will have to give their own consent

 

Information from Third Parties

 

We will at sometimes throughout the year receive members personal data from third parties. This will come in to the Association Office in the form of National and Regional show results and Association show and sale results as well as photographic material

 

Sensitive Personal Data

 

We do not normally collect or store sensitive personal data (such as information relating to health, beliefs or political affiliation) about members.  However, there are some situations where this may occur (e.g if you have an accident at a BFLSBA meeting or event) If this does occur, we will take extra care to ensure your privacy rights are protected.

 

Accidents or Incidents

 

If an accident or incident occurs on our property or, at one of our events involving one of our staff (including Inspectors, Chief Stewards and Stewards) then we will keep a record of this (which may include personal data and sensitive personal data)

 

Cookies

Our website uses cookies to distinguish you from other users of our website, This helps us to provide you with a good experience when you browse our website and allows us to improve our site.

Using our website – Cookies
A cookie is a small file downloaded on to your computer or device when you access certain websites. Generally, Cookies identify you through your IP address and do not collect information about your identity.

For more information about Cookies please visit
www.allaboutcookies.org or http://www.youronlinechoices.com/uk/

Cookies allow us to distinguish you from other users of our website and help us to provide you with a good experience when you browse our website and also allow us to improve our website.
We use cookies for the purposes of:

You can manage Cookies by changing your browser settings to block or delete cookies.

To find out how visit www.allaboutcookies.org. Please note that if you block all cookies you may not be able to access parts of our website.

We use Google Analytics to monitor who visits our website.

 

  1. WHERE WE STORE YOUR PERSONAL DATA

All information you provide to us by paper copy is stored at the Registered Offices – Riverside View, Warwick Road, Carlisle, Cumbria, CA1 2BS in secure filing cabinets and storage boxes and handled by the Association Secretary and Assistant Secretary only.

Members data is also stored electronically on the ‘Grassroots’ Database and a unique password is given to each individual member which enables them to access certain parts of the database.  Members are responsible for keeping their password confidential. We ask you not to share a password with anyone. Only the Association Secretary and Assistant Secretary will be able to gain access to this database from the Association Office via password protected computers

Members data may be stored in the form of electronic documents held on password protected Computers which are kept on site at the Registered Offices of the Bluefaced Leicester Sheep Breeders’ Association at Riverside View, Warwick Road, Carlisle, Cumbria, and stored on a portable hard drive back up which is kept off site. Only the Association Secretary and Assistant Secretary will be able to gain access.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

The Association will ensure that the data members provide is not held for any longer than necessary

The Association will ensure that the data members provide is processed in   accordance with the rights of data subjects and protected in the appropriate ways

 

  1. HOW WE PROCESS THE INFORMATION YOU PROVIDE

We only ever use your personal data with your consent, or where it is necessary. 

 

 

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy

 

  1. USES MADE OF THE INFORMATION

We use information held about you in the following ways:

  1. DISCLOSURE OF YOUR INFORMATION THROUGH THIRD PARTIES

We may disclose your personal information to any paid up Member of our Association.

There are some instances within the working year where we need to disclose your personal information to third parties these times are:

  1. Payment Security

 

 

 

  1. YOUR RIGHTS
    • You have the right to ask us not to process your personal data. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at the Association Office
    • Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

 

  1. ACCESS TO INFORMATION

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act.

Any “subject access request” must be made in writing to the Data Protection Manager, Bluefaced Leicester Sheep Breeders Association, Riverside View, Warwick Road, Carlisle, Cumbria, CA1 2BS.  After receipt of any “subject access request” the process and time frame to fulfil the request will be 28 working days from receipt.  Excessive or multiple access requests that disrupt the day to day running of the Association will be charged.

  1. CHANGES TO OUR PRIVACY POLICY

Any changes we may make to our privacy policy in the future will be posted on our website and, where appropriate, notified to you by e-mail, or by notification through our Association Magazines

  1. CONTACT

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to the Offices of the Bluefaced Leicester Sheep Breeders Association in writing either by post to Riverside View, Warwick Road, Carlisle, Cumbria, CA1 2BS or by e-mail [email protected]

 

 

This Policy was last updated 25th June, 2020